Streamline the Recruitment Process with Asana

Streamline the Recruitment Process with Asana

A hiring process is a methodical strategy for locating, evaluating, and employing new team members. For both employers and applicants, the recruiting process may be lengthy and difficult. Tracking applicants with Asana allows team members to identify who is in the pipeline, maintain contact information and resumes, and follow along during the interview process. On the candidate side, a robust internal procedure translates into a smooth-running, favorable applicant experience.

In addition, Asana allows interviewers, recruiters, and recruiting managers to agree on a set of questions to ask each candidate. This ensures that you ask the same questions to all applicants but do not ask the same questions to anyone candidate again. After all, it is not just the candidate who wishes to appear professional during the interview. With Asana, you can take control of the applicant experience and make things easy for interviewers.

How to Construct a Candidate Tracking Project?

With Asana, you can create a candidate tracking project to streamline the recruitment process. To do this, simply follow the steps below:

  • Make a new project called ‘Candidate tracking.’ Include a description such as ‘Our pipeline of applicants for available positions around the firm.’
  • Create a template task that will be duplicated for each new candidate. ‘[COPY ME] is the task’s title to include a candidate’. Give directions in the work description to alter the name of the template when producing a copy, attach a résumé (and any other necessary papers), and include the candidate’s email address, phone number, and source.
  • Create custom fields for the position they applied for, the stage of the interview (recruiter screen, phone interview, assignment, on-site interview, decision awaiting), and their hiring status (hire, no hire, offer accepted, offer declined). Make careful to keep them up to date as applicants go through the stages. By clicking the blue Add Custom Fields link at the top of the project, you may add custom fields.
  • Create divisions in your project to categorize applicants by department/team. You can also keep track of applicants who refused or were rejected for reference in a separate area.
  • Choose a project owner to administer this project. They should give tasks to the hiring manager, transfer candidates to the proper section, and utilize comments to ask for follow-up inquiries. The recruiter might be in charge of keeping the task up to date with the progress of the applicant.

How to Create an Interview Question Template Project?

Asana allows you to construct a bank of interview questions and allocate them to interviewers so that everyone is aware of who will ask which questions. When analyzing a prospect, your team will be able to cover more territory. You can follow the steps below to create an interview question template project:

  • Make a new project for any available position and label it ‘Interview questions for Head of Design,’ for example. Include a link to the job description in the project description. Instruct interviewers to give themselves tasks and tick them off as they ask questions.
  • From the Plus button in the upper right corner of your project, invite the hiring manager and coworkers to participate in the interview process.
  • Request that the recruiting manager creates a task for each question you intend to ask the candidates for this position.
  • Begin a project chat to solicit suggestions for further questions. To add questions to the list, you may create tasks right from the discussion.
  • Once completed, save your project as a template by selecting Convert to Template from the project header menu. When you’ve saved the template, you may copy it by navigating to the Templates tab when starting a new project.
  • Interviewers should assign questions to themselves for each applicant and finish the assignment as each question is asked.